Physicians Committee for Responsible Medicine
  • 01-Jun-2018 to 31-Dec-2018 (EST)
  • Office Services
  • Washington, DC, USA
  • Full Time

Seeking professional with at least two years of experience in office management, administration, and/or customer service for operations support position with growing D.C. nonprofit promoting health.

Physicians Committee's Mission and Vision

The Physicians Committee for Responsible Medicine is a nonprofit health organization dedicated to saving and improving lives through good nutrition, advanced medical research, and public policy advocacy. Our vision is to create a healthier world through a new emphasis on disease prevention, plant-based nutrition, and scientific research conducted ethically, without using animals. We invite you to visit our YouTube channel, our website, and Physicians Committee president Dr. Neal Barnard's blog.

About this Career Opportunity

We are looking for a Coordinator to partner with our Office Services team to manage the operational aspects of the Physicians Committee's headquarters which includes a primary care medical center as well as a nearby residential guest house. Essential functions include:

  • Promoting safety and security:
    • Promote and facilitate safety, security and emergency procedures
  • Supporting team members and visitors:
  • Oversee ticketing system; monitor , assign and respond to requests for assistance from staff
  • Schedule, prepare for and greet visitors
  • Prepare for interns and new employees and conduct orientations
  • Ensuring a functional and efficient workplace:
    • Conduct daily walk-throughs and attend to matters in need of attention ranging from stocking supplies, organizing and tidying up as needed
    • Order, stock and organize office equipment & supplies
    • Serve as point of contact for office vendors
  • Facilitating meeting and event support:
    • Help set up and breakdown on and off-site meetings
    • Provide expert assistance with AV and phone and web conferencing technologies
    • Assist with logistics such as catering
    • Represent the Physicians Committee at events
  • Providing administrative and project support to the Office Services team:
  • Facilitate the team's daily huddle to coordinate the day's activities and priorities
  • Maintain team calendar and contacts
  • Update and draft standard operating procedures
  • Prepare check request forms and reconcile credit card statements
  • Assist with special projects including construction build-outs and the selection of office furniture, equipment and supplies

This is a full-time position located at the Physicians Committee's headquarters in Washington, D.C. (Friendship Heights neighborhood on Metro's Red Line).

Who We're Looking For

Do you have a passion for ensuring office operations run smoothly and efficiently? Do you find fulfillment in lending a helping hand and being a "go-to" person? Do you like to organize and re-organize?!

We are looking for a professional with at least two years of work experience related to office management, administration, and/or customer service. This position requires being proactive, organized, and detail-oriented and the ability to multitask and resolve problems under pressure. It's an active and challenging position that also requires being tech-savvy and self-study to become fluent in several web-based systems. Finally, the position requires being positive, assertive, and collaborative with colleagues and vendors. The position provides opportunities to learn about plant-based nutrition, alternatives to the use of animals in research and education, and nonprofit administration and advocacy in addition to office and project management. Experience working in a nonprofit setting is a plus.

Physicians Committee for Responsible Medicine
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